Quick Hotel Software Pricing
- Basic PMS (small hotel/lodge): KSh 1,000,000 - 3,000,000
- Comprehensive PMS + Booking Engine: KSh 3,000,000 - 8,000,000
- Enterprise Multi-Property: KSh 8,000,000+
- Online Booking Engine (standalone): KSh 500,000 - 3,000,000
- Safari/Tour Booking Platform: KSh 2,000,000 - 8,000,000
East Africa's tourism sector generates $15+ billion annually. Kenya welcomes 2M+ tourists, Tanzania 1.5M+ (Serengeti, Zanzibar), and Uganda's gorilla tourism is booming. Whether you run a Nairobi city hotel, a Maasai Mara lodge, or a Zanzibar beach resort, the right management system transforms your operations.
Basic Property Management System
Small Hotel / Guest House / Lodge PMS
KSh 1,000,000 - 3,000,000
Best for: Hotels with 10-50 rooms, guest houses, B&Bs
- Room inventory and availability management
- Reservation system (walk-in + phone + email)
- Guest check-in / check-out
- Billing and invoicing (room charges, extras)
- M-Pesa payment acceptance
- KRA eTIMS integration (Kenya) / TRA EFD (Tanzania)
- Housekeeping status tracking
- Basic reporting (occupancy, revenue, ADR)
- User roles (front desk, manager, housekeeping)
Timeline: 2-3 months
Comprehensive PMS + Booking Engine
Medium to Large Hotel / Resort
KSh 3,000,000 - 8,000,000
Best for: Hotels with 50-200 rooms, resorts, safari lodges
- Everything in Basic, plus:
- Online booking engine: Embedded on your website, real-time availability, instant confirmation
- Channel manager: Sync with Booking.com, Expedia, Airbnb, TripAdvisor
- Multi-payment: M-Pesa, Visa/Mastercard, bank transfer, DPO gateway
- Restaurant POS: Table management, orders, kitchen display, billing
- Guest CRM: Guest history, preferences, loyalty tracking
- Revenue management: Dynamic pricing, seasonal rates, package deals
- Multi-currency: KES, USD, EUR, GBP with live exchange rates
- Advanced reporting: RevPAR, GOPPAR, source of business, forecasting
- Mobile app for staff: Housekeeping updates, maintenance requests
Timeline: 4-7 months
Safari & Tour Booking Platform
Safari / Tour Operator Platform
KSh 2,000,000 - 8,000,000
Best for: Safari operators, tour companies, activity providers
- Online safari/tour booking with itinerary builder
- Vehicle and guide allocation
- Multi-day itinerary management
- Accommodation partner integration
- Agent/partner commission tracking
- Quotation builder with PDF export
- International card payments (DPO / Flutterwave)
- Guest communication (email sequences, WhatsApp)
- Review collection integration (TripAdvisor)
Timeline: 3-6 months
For payment integration options, see our payment gateway comparison — DPO is particularly strong for tourism businesses needing international card coverage.
Pricing by Country
| System Type | Kenya (KSh) | Uganda (UGX) | Tanzania (TZS) |
|---|---|---|---|
| Basic PMS | 1M - 3M | 10M - 30M | 8M - 25M |
| Comprehensive PMS | 3M - 8M | 30M - 80M | 25M - 60M |
| Booking Engine | 500K - 3M | 5M - 30M | 4M - 25M |
| Safari Platform | 2M - 8M | 20M - 80M | 15M - 60M |
| Tax Compliance | eTIMS | EFRIS | EFD |
| Local Payment | M-Pesa | MTN MoMo | Vodacom M-Pesa |
Tanzania's tourism sector is the largest in East Africa — see our Tanzania software cost guide for broader pricing context.
Custom vs SaaS Hotel Software
| Factor | Custom PMS | SaaS (Cloudbeds, Hotelogix) |
|---|---|---|
| Upfront | KSh 1M-8M | $0-500 setup |
| Monthly | KSh 15K-50K hosting | $50-300/month/property |
| M-Pesa | Native, your Paybill | Limited or no support |
| eTIMS/EFD | Built-in | Not supported |
| Customization | Your exact workflow | Vendor's workflow |
| Commission | None | Some charge per-booking fees |
Read our custom vs off-the-shelf guide for a deeper TCO analysis.
Frequently Asked Questions
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